May 15, 2008
THE 39th STREET COMMUNITY IMPROVEMENT DISTRICT
MINUTES OF THE May 15, 2008 MEETING OF
THE BOARD OF DIRECTORS OF THE DISTRICT
I. CALL TO ORDER
The meeting was called to order at 9:00 a.m. at Commerce Bank at the 43rd Avenue Banking Center, 1906 West 43rd Avenue , Kansas City , Kansas .
Members of the Board of Directors (the �Board�) for the 39th Street Community Improvement District (the �District�) and guests were present as follows:
Board Members:
Hal Shapiro, Chairman
Bill Vogt, Vice Chairman
Ted Larkin, Member
Max Ross, Member Ad Interim
Vic Allred, Member
Others present:
David Minkler, Treasurer
Mark Valentine, Marketing Consultant
II. APPROVAL OF MINUTES
A motion was made tabled to approve the minutes of the April and May 2008 meetings. The minutes were approved. Motion made by Vic Allred and seconded by Hal.
III. REPORTS FROM MEMBERS
A. Treasurer’s Report: The Treasurer gave a report of the deposits, money market and certificates of deposit. Vic provided up to date financials which accurately showed our balance sheet and income statements. David stated no line of credit from Commerce was available and committee decided to proceed with the cash flow we have. Motion was made and seconded not to renew the CD and move the proceeds to the Money Market fund.
B. Lighting Project: Hal updated the Lighting project. Hal also indicated PIAC needed to the CID to provide 2,000,000 in General Liability Insurance. The insurance issue was discussed and agreed by all to purchase ASAP. Vic brought bid from Tim Presko insurance with the City of Kansas City as an additional insured and after several comments on the cost and the deductible, the bid was approved. Committee agreed to hold payment to allow other Board members to submit other bids, but in the sense of urgency gave anyone one week to come up with other bids.
C. Marketing: Mark updated progress on the approved 40,000 fiscal year marketing plan. Presented invoices for for 3rd Friday events advertising. Mark further updated Board on each item of the marketing budget, including a 70,000 address email blast. Upon motion and approval, check for 200 was written and cashed to purchase 39th vendor gift certificates to give out at 1st Friday concert. Also discussed was a larger prize for raffle on website. Need to review possibilities at next meeting. Mark also indicate that the radio buy from Entercom seemed unreasonable and the Board felt it best to proceed with other buys from the previously budgeted Entercom funds.
D. Security: There was discussion on how to better be aware of any problems with billing or hours worked. Several Board members discussed there pleasure with the new company.
E. 3rd Friday Concert Series: Discussion of the band schedule for 3rd Fridays. Discussion of having Fric and Frac get their own liquor license instead of a picnic license for the CID. All board members agreed to move to having a separate restaurant contract the sales of beverages at the 3rd Friday event with 20 % of gross sales going to the CID in exchange for the exclusive right to sell.
F. Legal: Hal agreed to inplement a discussion with our current legal counsel on some suspicious billing. Board elected to hold payment until further discussion about Hal�s conversations with Charles.
IV. NEXT MEETING
The next Board Meeting is scheduled for Thursday, June 19th, 2008 at 9:00 a.m. at Commerce Bank at the 43rd Avenue Banking Center, 1906 West 43rd Avenue , Kansas City , Kansas .
V. MEETING ADJOURNED
There being no other business, a motion was made to adjourn the meeting. The motion was seconded, a vote was held, the motion carried and the meeting was adjourned at 10:30 p.m.
Respectfully submitted,
Bill Vogt, Secretary Pro Tem