June 19, 2008
THE 39th STREET COMMUNITY IMPROVEMENT DISTRICT
MINUTES OF THE JUNE 19th, 2008 MEETING OF
THE BOARD OF DIRECTORS OF THE DISTRICT
I. CALL TO ORDER
The meeting was called to order at 9:00 a.m. at Commerce Bank at the 43rd Avenue Banking Center, 1906 West 43rd Avenue , Kansas City , Kansas .
Members of the Board of Directors (the �Board�) for the 39th Street Community Improvement District (the �District�) and guests were present as follows:
Board Members:
Hal Shapiro, Chairman
Bill Vogt, Vice Chairman
Ted Larkin, Member
Max Ross, Member
Vic Allred, Member
Others present:
David Minkler, Treasurer
Mark Valentine, Marketing Consultant
II. APPROVAL OF MINUTES
A motion was made tabled to approve the minutes of the April and May 2008 meetings. The minutes were approved. Motion made by Vic Allred and seconded by Hal.
III. REPORTS FROM MEMBERS
A. Treasurer’s Report: The Treasurer gave a report of the deposits, money market and certificates of deposit. Vic provided up to date financials which accurately showed our balance sheet and income statements. Vic will provide Monthly reporting of the CID�s Fiscal year to date at each meeting. Third Friday event recorded 411.00 in sales, which the CID received 20 % and was deposited. Festival Account was closed and CD moved into money market account. Need receipts for the 2nd 200.00 in gift certificate purchases.
B. Lighting Project: Hal updated the Lighting project. Hal also indicated PIAC needed to the CID to provide 2,000,000 in General Liability Insurance. The insurance issue was discussed and agreed by all to purchase ASAP. Director and Officer Insurance was also purchased along with the General Liability policy. Hal turned in formal application on Friday and expects a 30-60 day response for approval. Ted discussed the equipment bid to consider more inexpensive fixtures that meet our budget. Hal confirmed that the power company, KCP&L will not let us use their poles to hang fixtures on. All fixtures will need their own support.
C. Marketing: Mark updated progress on the approved 40,000 fiscal year marketing plan. Presented invoices for for 3rd Friday events advertising. Mark further updated Board on each item of the marketing budget, including a 70,000 address email blast. Upon motion and approval, check for 200 was written and cashed to purchase 39th vendor gift certificates to give out at 2nd Friday concert. Mark discussed KC Magazine buy for July, August and September. CID to coop with other vendors for a full page ad in KC Magazine with an annual buy. Discussed Feed the Children Campaign with Vic to be interviewed on 107.3 about the CID and its involvement. Board approved a $2000.00 budget on a 4000.00 dollar buy with 500.00 as direct contribution to Feed the Children. Board approved Mark to purchase signage on SW Trafficway to steer people onto 39th Street .
D. Security: There was discussion on how to better be aware of any problems with billing or hours worked. Several Board members discussed their pleasure with the new company.
E. 3rd Friday Concert Series: Discussion of the band schedule for 3rd Fridays. Mark discussed using the next 3rd Friday event to have a live remote from 107.3 and a van to collect food donations.
F. Legal: After discussion with attorney�s about billing, new bills were generated and paid, saving the CID considerable money in attorney fees. New monthly billing of 600.00 per month to start effective May 1st.
G. Membership: Hal reported on discussions with Judy Widener, president of the Volker Association, about a coop for flags on 39th Street . She discussed her displeasure and concern for several sidewalk areas and hoped to try to work together to get property owners to make some repairs. Further discussion for the next meeting. Hal also updated us on his discussion with the Loretto about being included in the CID. He stated it was an uphill battle and he needs more help to convince them about membership. Also, discussion about the district and the need to update the roster.
IV. NEXT MEETING
The next Board Meeting is scheduled for Thursday, August 21st, 2008 at 9:00 a.m. at Commerce Bank at the 43rd Avenue Banking Center, 1906 West 43rd Avenue , Kansas City , Kansas .
V. MEETING ADJOURNED
There being no other business, a motion was made to adjourn the meeting. The motion was seconded, a vote was held, the motion carried and the meeting was adjourned at 10:30 p.m.
Respectfully submitted,
Bill Vogt, Secretary Pro Tem